Information We Collect
1. Information We Collect From You
The information we collect from you depends on how you use our Site, but generally includes the following information:
- Contact information, including but not limited to name, e-mail address, phone number, and postal address;
- Geolocation information and zip code information;
- Correspondence and other information that you send to us;
- Financial information, such as your credit card number; and
- Additional information as otherwise described to you at the point of collection or pursuant to your consent, including where you may provide us personal information through our career portal.
2. Information We Collect Automatically
We automatically collect information about your use of the Site through cookies and other technologies including:
- The type of device you are using to access the Site;
- Your browser type and operating system;
- Pages you view and links you click within the Site;
- Information about your interactions with e-mail messages, such as the links clicked on and whether the messages were received, opened, or forwarded when using Constant Contact; and
- Standard Server Log Information.
3. Information We Collect from Third Parties
- We may collect personal information about you from third party sources, such as public databases, joint marketing partners, social media platforms or other third parties.
- We may receive lead and prospect information from third parties about prospective customers that may be interested in our services. We may also engage with third parties to enhance or update our customer information.
Use of Information
We use the information collected for the following purposes:
- To provide you with the services, newsletters, and information you request;
- To complete your transactions through the Site;
- To respond to correspondence that we receive from you;
- To contact you via email and otherwise about information that we think might be of interest to you;
- To maintain or administer the Site, perform operational analyses, or for other internal purposes to improve the quality of our operations and Site;
- To provide you with information associated with, or notify you of, BioNJ advocacy, BioNJ courses, conferences or convention (“BioNJ Events”), BioNJ One-on-One Partnering”‘ (“Partnering”) and BioNJ Purchasing Consortium opportunities;
- Customize and personalize your use of the Site; and
- As otherwise described, or pursuant to your consent.
How We Disclose Information
We seek to maintain your trust, and we want you to understand when and with whom we may share the information we collect:
- Service Providers and Vendors: We may share your information with service providers that perform certain functions on our behalf (such as to fulfill requests, provide services, manage databases, perform analyses, provide customer service, or send communications for us).
- Site members: Any information that you post to the Site, including without limitation, comments and text, will be available to, and searchable by, all users of the Site.
Cookies. Cookies are alphanumeric identifiers that we transfer to your device’s hard drive through your web browser for record-keeping purposes. Some cookies allow us to make it easier for you to navigate our Site, while others are used to enable a faster log-in process or to allow us to track your activities at our Site. There are two types of cookies: session and persistent cookies.
- Session Cookies. Session cookies exist only during an online session. They disappear from your device when you close your browser or turn off your device. We use session cookies to allow our systems to uniquely identify you during a session or while you are logged into the Site. This allows us to process your online transactions and requests and verify your identity after you have logged in, as you move through our Site.
- Persistent Cookies. Persistent cookies remain on your device after you have closed your browser or turned off your device. We use persistent cookies to track aggregate and statistical information about user activity.
Clear GIFs, Pixel Tags, and other Technologies. Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer’s hard drive, clear GIFs are embedded invisibly on web and app pages. We may use clear GIFs (a.k.a. web beacons, web bugs or pixel tags), in connection with our Site to, among other things, track the activities of Site visitors, help us manage content, and compile statistics about Site usage. We and our third-party service providers also use clear GIFs in HTML e-mails to our customers, to help us track e-mail response rates, identify when our e-mails are viewed, and track whether our e-mails are forwarded.
Do Not Track.
Currently, our systems do not recognize browser “do-not-track” requests. You may, however, disable certain tracking as discussed in this section (e.g., by disabling cookies); you also may opt out of targeted advertising by following the instructions in the “Tracking and Advertising Choices” section.
Tracking and Advertising Choices
If you wish to prevent cookies or third-party advertisers from tracking your activity on our Site or visits across multiple websites, there are tools you can use to disable cookies and opt out of interest-based advertising. Using the resources below does not mean you will no longer receive any advertising through our Site or on other websites. You may continue to receive advertisements, for example, based on the particular Site that you are viewing (i.e., contextually based ads) and as described above. Your opt-out may not be effective if your browser is configured to reject cookies.
- Browser Solutions for Disabling Cookies: If you wish to prevent cookies from tracking your activity on our website or visits across multiple websites, you can set your browser to block certain cookies or notify you when a cookie is set. The Help portion of the toolbar on most browsers will tell you how to prevent your device from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Site and Services who disable cookies will be able to browse the Site, but some features may not function.
- Industry Solutions for Opting Out of Interest-Based Advertising. Notwithstanding the above, visitors to our Site may follow the steps provided by initiatives that educate users on how to set tracking preferences for most online advertising tools. These resources include YourOnlineChoices in the EU (https://www.youronlinechoices.eu/), the Network Advertising Initiative (https://thenai.org/about-online-advertising/) and the Digital Advertising Alliance (https://digitaladvertisingalliance.org/) in the US, the Digital Advertising Alliance of Canada (https://youradchoices.ca/en/learn), the Data Driven Advertising Initiative in Japan (http://www.ddai.info/optout), or other similar services. You can use the Digital Advertising Alliance’s AdChoices opt-out tool (https://youradchoices.com/control) to opt out of the use of your Personal Information by many third-party ad networks for targeted advertising purpose. The Digital Advertising Alliance also offers an application called AppChoices (https://youradchoices.com/appchoices) that helps users to control interest-based advertising on mobile apps.
Our Services are not designed for children, and we do not knowingly collect personal information from children under 16. If we discover that a child under 16 has provided us with personal information in violation of applicable law, we will delete such information from our systems. If you’re a parent and you believe we have collected your child’s information in violation of applicable law, please contact us as set forth below, in the Section titled “Contact Us.”
Information Correction or Changes
You have the ability to correct or change certain information in our records, such as your address and contact information. Generally, you may change this information at any time and as often as necessary. If you need assistance or have questions about correcting information, you can contact us via e-mail at info@BioNJ.org.
E-Mails or Text Messages
If you have provided us with your e-mail address or mobile phone number to subscribe to our Site, or to receive notifications or updates about one of our offerings, and you wish to change your address or no longer wish to receive these communications, simply follow the unsubscribe instructions that appear on our Site or in the e-mail or text message communications.
We have industry standard security procedures and best practices to help protect against loss, misuse, and unauthorized access to the information you provide to us. Please note, any data transmission or storage cannot be guaranteed to be 100% secure. As a result, while we strive to protect your information and privacy, we cannot guarantee or warrant the security of any information you disclose or transmit.
Notification of Changes
European and United Kingdom Data Privacy Laws
This section details the purposes for processing personal information and the legal bases for which we process personal information, as required by the European Economic Area (“EEA”) and United Kingdom (“UK”) General Data Protection Regulation (the “GDPR”). If you are a resident of the EEA or UK, you have certain rights in relation to your personal information. Under the GDPR, BioNJ is the data controller.
A. Rights to Control Your Personal Information
The GDPR gives you certain rights regarding your personal information that we hold, subject to any conditions or limitations set out in applicable law:
- Access. You have the right to obtain information about our processing of your personal information and obtain access to and a copy of your personal information.
- Rectification. You have the right to update, complete or correct inaccuracies in your personal information.
- Erasure. You have the right to have your personal information deleted.
- Portability. You have the right to obtain a machine-readable copy of your personal information or to have us transfer it to another controller of your choice.
- Restriction. You have the right to restrict the processing of your personal information, meaning that we will not further process your personal information except to store it.
- Withdrawal of consent. You have the right to withdraw your consent to our processing of your personal information, without affecting the lawfulness of processing up until withdrawal.
|Objection. You have the right to object, on grounds relating to your particular situation, to the processing of your personal information. You also have the right to object to the processing of your personal information for direct marketing (including profiling) purposes.|
Please note that some of these rights may be limited where we have an overriding legitimate interest or legal obligation to continue to process the personal information, or where the personal information may be exempt from disclosure due to applicable law.
To process your request, we will need enough information to ascertain your identity as well as the nature of your request. We will aim to respond to your request within one calendar month of receipt of the request. Where we were unable to do so within the calendar month, we will notify you of the soonest practicable time within which we can respond to your request (and within three months from the date of your request). There are certain exemptions and restrictions of these rights under the European data privacy laws that enable personal information to be retained, processed or withheld from access and we will inform you of these if applicable. If you would like to exercise any of these rights, please email us at BioNJ@BioNJ.org.
B. Purposes of Processing and Legal Bases
This section details the purposes for processing personal information and the legal bases for which we process personal information, as required by the EEA and UK GDPR.
Legal Bases under GDPR. Pursuant to the GDPR, processing personal information may be justified by one of the following legal bases:
- Performance of a contract with you or taking pre-contractual steps at your request: This may include performance of an agreement with you, such as terms applicable to the services you use.
- To comply with an EEA or UK legal obligation to which BioNJ is subject: Personal information may be processed in order to comply with our legal obligations, such as to retain records of transactions.
- For our legitimate interests: We may process personal information in furtherance of our legitimate interests, where those interests are not overridden by your rights, freedoms and interests.
- With your consent: We may process personal information about you based on your consent, for example (where required by law) to send you marketing communications, surveys, news, and updates. Where our processing of personal information is based on your consent, you may withdraw consent at any time.
Purposes and legal bases of use and processing.
- Performance of a contract with you and, where required by law, your consent: subject to applicable law, we or our third-party service and business providers may send you communications; especially if you have subscribed to one of our services. Such communications are designed to make your experience of our Site more efficient and may include, but are not limited to: communications about our organization and other notifications including important news that could affect your relationship with us. Where required under applicable data privacy laws, we will not send you marketing communications without your prior consent;
- For legal purposes: we may use and share personal information for legal purposes, including financial, regulatory, tax and other legal obligations and to respond to governmental or regulatory requests or subpoenas or for litigation purposes in order to conduct our business in a lawful manner;
- for our legitimate interests and those of a third party: we may use your personal information to manage our legal, regulatory, financial and business requirements, including obtaining legal advice, in the course of disputes and litigation, internal and/or regulatory investigations and other legitimate interests;
- For our legitimate interest: we may use your personal information to help us manage the objectives of our organization for a business purpose;
- Consent: subject to applicable law, we may use your personal information for additional purposes in connection with the Site or our organization, where you have provided your prior consent.
Retention of personal information
We will only retain your personal information for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and applicable legal requirements. We may also retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation.